Table of Contents
Introduction
Prerequisites:
- New season created, with new season tickets
- There are sold season tickets in the previous season
Goal: Renew previous season tickets for the new season in the back office.
Preparations
Once you will have run the batch, your clients will see the renewed season tickets in their account. They will be able to pay for them.
You can decide to hide this renewal on their personal space or show it to it. When you are ready, re-display the file in their personal space, inform them that the renewal has been carried out (for example with a SAM campaign, see SecuTix Audience Management (SAM)) and that they can proceed to payment. To hide the renewal, go to the ticketshop, and remove the saleschannel that is doing the renewal from the list of associated sales channel.
Step 1:
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Use the renewal batch
- Use the renewal batch in the “Tools” screen. If it is not available (not even in the "new" menu), please contact the support who will make it available.
- Next step: Perform Open the batch then perform mapping between seasons (original/passed and target/new)
- Program the function by adding it to the schedules list. Choose “Season tickets renewal” function.
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| Warning | ||
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If you are using the Swiss QR invoice, you need to be sure that you selected some shipment modes. If not, the camt import will not work. |
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Test with the "simulation mode" and one single test file number (field "Files") to see if any errors occur (if necessary correct the batch). If there are no errors, we recommend testing with a limited quantity of files ("Batch size"). Then check in "list of files" to see if the renewals correspond to your expectations. Next renew the remaining files. |
Step 2
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→ Back office : renewal with mass creation of files summary AND validation of deferred payments
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: Mass created documents
From the back office you can create documents in bulk.
- Go to the files list.
- For instance sort by product family, organization, season and product then create in mass a file summary to print and send by mail to the client.
- Expliquer sélection multiple des 200 lignes + bouton docYou can make a multiple selection of lines first to the last (maximum 200, current page) by "Windows" + "Shift". Be vigilant in noting the file number on which you stopped to avoid errors.
- For Switzerland you can create a file with Swiss QR invoice in order to print the documents at the box office and send them by post. The next step is to use an interface for importing the .camt file (received bank payments files)
Step 3: Mass tickets printing
→ Last step for clients who manage renewals at the back office → Mass printing tickets (with the Boca printer)
- Mass printing allows you to print orders in batches. Orders to print can be filtered using several criteria. Mass printing of tickets is carried out from the Organization
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- - Sales Management
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- - Mass printing
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- - Orders context.