Enquiries 

Here comes the end of the month/year/season and you want to do a financial reconciliation. Here are some documentation that may help you to achieve your goal: 

1. Sales to payout. Typical questions : 
   1. How to make sure all my sales were payed out ? 
   2. How to know what sales where paid out in <time period> 
2. Sales to invoices. Typical questions :  
   1. Why am I paying this amount this month? 
   2. How to find which transactions led to the invoices in < month> ? 
3. Net revenues over a period of time

Sales to payout 

High level concept

Payout = sales - refunds - fees - adjustments 

To understand your payouts it is essential to understand the items that compose it : 

     1. High level visibility 

Head to Finance > Sales to payout > Payouts 

From here you can download 2 types of reports: 

1. 1. Complete payouts report
      
      
      Here you can export the report containing all payouts within a certain date range.
      The top part, will give you a combined data of sales, refunds, costs, adjustments and payouts during the period
      The second part will give you the detail for each payout.
      
      Here you can see how much sales you made in this time period and how the converted to the payouts you received 
      
      Note: if you are settling in several currencies you will need to download this report for each currency you settle in ( you will see an additional dropdown to pick the currency next to the export button ) 
      
      
      
      
   2. Full details at lower scale 

While the first report will help you with general reporting, you may wonder how those numbers were calculated and what is behind them. For instance you may wonder what are those adjustments you see in your payout report. To drill more on each payout you can extract the detail of what element constitute it. 

This report will tell you which settled transactions, refunds, adjustments where included in a specific payout. The fees for the payout are the combination of the acquiring fees for each settled & refund transaction included + the transaction fees  ( processing fees) for the mentioned date ( in this example 03-01-2023 )  

IMPORTANT: the transaction fees included are NOT the transaction fees of the settled transactions included in this payout, they are all transaction fees that happened in the mentioned date ( see point 3 for more info) 

2. Condensed deep-diving at larger scale 

To get a visibility at larger scale you can download the report > aggregate settlement details report to get all combined sales, refunds and other movements such as reserve funds, invoice deduction etc... over a certain period

A few explanation of items you will see here: 

Already discussed items: Settled; Refunded; Fee

MerchantPayout: payouts

InvoiceDeduction: "Amount due" from your invoice which are fees left after "Already deducted from settlement" 

Balancetransfer: amount that could not be payout in this batch, will be payed out in next batch. 

MerchantPayin: Funds you transferred in the account 

ReserveAdjustment :The funds being withheld from or released to the account due to funding or for using the Reserve register ( see your reserve balance in finance > balance ) 

for other items or more precision see: https://docs.adyen.com/reporting/settlement-reconciliation/transaction-level/settlement-details-report/

3. Full details at large scale 

To get a visibility of all transactions that are used to calculate the sales, fees and refunds at larger scale you can download the report> Interactive payment accounting report to get all transactions over a certain period ( select all events )

From this report you may 

1. 1. Calculate the sales  :
           Sum the "Captured" amount of the "Settled" type transaction 

      =SUMIFS(Sheet2!N:N;Sheet2!J:J;"Settled")

   2. Calculate the processing fees 
      Sum the "Processing Fee" amount of the "Received" and "SentForRefund" type transaction 

      =SUMIFS(Sheet2!V:V;Sheet2!J:J;"Authorised")+SUMIFS(Sheet2!V:V;Sheet2!J:J;"SentForRefund")

   3. Calculate the Acquiring fees
      Sum the "Commission", "Markup" and "Scheme Fees" amount of the "Settled" type transaction 

      =SUMIFS(Sheet2!Q:Q;Sheet2!J:J;"Settled")+SUMIFS(Sheet2!R:R;Sheet2!J:J;"Settled")+SUMIFS(Sheet2!S:S;Sheet2!J:J;"Settled")

   4. Calculate the refunds
      sum the "Refunded"  transactions 
      =SUMIFS(Sheet2!N:N;Sheet2!J:J;"Refunded"

Sales to invoices 

If what you are trying to do is to understand what transactions constitute your invoice your best tool is the report > interactive payment accounting report with the dates of the month of the invoice. 

Please check the full details section for documentation 

Net revenues 

If what you are trying to do is to know how much revenue will have gained in a period of time net from all costs regardless of when it has been /will be payed out: 

Transactions that were successfully finished are called “settled”

If what you are looking for is simply what transactions were successfully finished during this period of time you can use the Gross settlements amount in insights > settlements&fees

Now, the above amount IS NOT what Adyen ultimately owes you. What Adyen owes you in the end is sales – fees – refunds - misc adjustments.

so you may want to know what sales, costs, refunds and adjustments occurred during this time period regardless of when or if they have already been paid?

In this case you can find those values like this:

• Sales :

You should use the Gross settlements amount in insights > settlements&fees ( see image above). This gives you the sales amount that got settled in between those 2 dates.

If your period of time is 1 month, you can also find this amount in your invoice 

You can always calculate it from the interactive report

• Fees

For 1 month you can use the fees from the invoice. 

You can always calculate it from the interactive report ( processing + acquiring ) 

• Refunds:

You can find the refunds amount during this period in the insight > payment lifecycle > purchase & refunds dashboard 

Or alternatively from the interactive report 

• Adjustments :

Other misceleneous items can also after your net revenues for this month. The more common are InvoiceDeductions that are present in your invoice as "Amount due" however other items may enter this category too such as chargebacks, ReverseRefundded etc... The best way to identify those items is to use the Aggregated settlement details report  . Use the documentation and critical thinking to understand those items and identify which ones affect your "owed amount" 

Note that this is the only amount that cannot be found via the interactive report