Context
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| NEW V3.6 | Are you in contact with partners producing a part of the events or exhibitions taking place in your venue? Do your products contain a service provided by some partners (e.g. catering or transportation)?
Solution
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If you are or will be concerned by one of these business cases, you will be interested by this new feature allowing you to display producer/provider information on invoices and other documents. Displaying this information may be necessary to comply with local VAT regulations. |
Solution
Scope
The information on producer/provider may be displayed in the VAT details section of the following documents :
- File summary
- Order summary
- Invoice
- Order receipt
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This feature takes into account the VAT rates of each price component used in the price breakdown. This allows a more accurate computation of the VAT amounts if the different price components have different VAT rates. This new computation concerns the VAT amount and without VAT price displayed for a given product as well as the VAT breakdown provided at the bottom of the document. Before this feature, only the VAT rate of the product was taken into account.
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You must set-up the correct VAT rate for all your price components. Otherwise, wrong VAT amounts and wrong without VAT prices will be displayed on your invoices and documents. |
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A new document parameter allows you to display the price component detail for each product for which a price breakdown has been defined. If this parameter is set, the document will display, in addition to the already existing product description, one line for each price component used in the price breakdown. The price component detail line will display the price component name and the amounts (with and without VAT).
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An order may still contain a combination of products with and without price breakdown.If no price breakdown has been defined for a product and the parameter to display the detail has been set, simply no price component detail will be displayed. |
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By default, the VAT breakdown contains one line per VAT rate. A new document parameter allows you to get a more detailed breakdown containing one line per price component. Fees (shipment fees, payment fees, etc.) will also be displayed on separate lines.
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An order may still contain a combination of products with and without price breakdown. The VAT breakdown will contain one line for each product for which no breakdown is available. This line will display the product name. |
Getting started
You don't have to do anything to benefit from the new computation of the VAT amounts. The price component detail and the VAT breakdown per price component may be enabled by adding the document properties (to the document template) highlighted in green on the image below.
Examples
- Price component detail on an invoice
- VAT breakdown per price component on an invoice
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Displayed information
The producer/provider information consists of the official name of the producer/provider company and its VAT number (if this information has been filled in SecuTix).
Without price breakdown
If the invoice producer/promoter has been set-up for a given product, the document will display the information about that contact. If the invoice producer/promoter hasn't been set-up, the document will display the information of the main producer/promoter.
As illustrated above, the VAT details display one line for each producer/provider. If an order contains several products concerning the same producer/provider but with different VAT rates, the line concerning that producer/provider will be split for each VAT rate.
With price breakdown
The document will display the information about the partner/provider assigned to each price component used by the product.
Getting started
Assign a producer/provider
Without price breakdown
Assign a main producer and/or an invoice producer as illustrated below:
The assignment of producers/providers to products already exists in previous releases and hasn't been modified during the development of the current feature.
With price breakdown
Assign a partner/provider to each price component as illustrated below:
You can define that the partner/provider is identical to the producer of the product. This will always be the case for the ticket base price and may be the case for other price components
Enable the display in the document template
Set the new flag of the used document template to true, as illustrated below:
Remarks
Enabling the flag above doesn't create any requirements on the set-up or on the orders created. For example:
- Assigning producers/providers to products or price components remains optional
- An order can still mix products with and without price breakdown
However, in order to guarantee an homogeneous layout of the generated document, it's recommended to assign producers/providers systematically when this feature is used.