A 360° vision of your contacts
The contact file is where all the information relative to a contact is in SecuTix. All the information linked to a contact can be accessed from this file. A vertical menu list is displayed to the left: each section’s content is displayed on the right side and can be organized in multiple horizontal tabs.
The “Summary” tab, within the vertical information menu, displays a quick and complete view of the contact’s information.
The other tabs of the information menu complete the information more thoroughly.
Within the information menu, there are a few fields in the different tabs that can be particularly interesting:
- In the general tab you’ll find:
- Confidential level (Free / Restricted / Confidential): All contacts are set to free by default. This function would limit the operators that would be able to see a particular contact within the database, depending on their rights. This could be useful if the contact were a very famous person.
- Validity end date: A contact can be invalidated at any time, so no action whatsoever can be carried out: no internet account, no purchased, doesn’t appear in targets… However, they can be found through the advanced contact search when enabling the “With invalid contacts” case, and revalidated anytime. This use can be particularly interesting when a relay contact stops working for a particular institution and thus will probably never use again that particular professional account.
- Disability type (None / Sitting at row end / Seating near the stage / Wheelchair / Without wheelchair): These types are determined by the type of accommodations an individual might need, they do not specify the nature of the disability to comply with data protection policies. They cannot be modified as they have been approved by the CNIL (France).
- Passport/ID: It can be used for security reasons to identify individuals that have been banned to access the events of an institution, usually those that manage sport matches.
- In the marketing tab you’ll find:
- Campaign: If the contact has not been targeted for a specific campaign but they should be included, you can add them here.
- Bounce status: … of emails sent to the contact’s email.
- Hard bounce: Whenever the email is invalid or non-existent.
- Soft bounce: When an automatic email reply is sent from that account, Secutix cannot interpret it. This could be, for example, an out of office notification.
- In the management tab you’ll find:
- Alias: When making a purchase through an online sales channel, a user might choose to register their credit card information. This information is not stored within Secutix, it’s part of the data the bank is responsible for. However, to be able to make the right information request to the bank, an alias is stored within Secutix.
- In the administration tab you’ll find:
- Contact status: When the blocked case is selected, the contact will not be allowed to make any purchases within the institution. Its use is usually correlated with the Passport/ID information input (see above).
NOTES: It is important to be careful in the input of the free text notes as they are not SecuTix’ responsibility and they could be subject to data protection investigations carried out by data protection authorities (CNIL in France), and thus deemed not conforming. Besides, as they are free text, its information cannot be used when targeting from SAM (SecuTix Audience Management). This applies not only to the notes tab, but also to other free text fields such as the remarks field within the general tab or the remarks.
When one or more notes are created within a contact file, the tab name will appear in red and this symbol will be displayed in the
Other vertical menu items:
- Address: You can input up to three addresses (main, delivery, or invoice).
- Criteria: Manual classification of the contacts according to the criteria defined at the beginning of the project with the organization. The available criteria list can be different for individuals and structures (more info: