NEW V3.6 Are you in contact with partners producing a part of the events or exhibitions taking place in your venue? Do your products contain a service provided by some partners (e.g. catering or transportation)? If you are or will be concerned by one of these business cases, you will be interested by this new feature allowing you to display producer/provider information on invoices and other documents. Displaying this information may be necessary to comply with local VAT regulations.
Solution
Scope
The information on producer/provider may be displayed in the VAT details section of the following documents :
- File summary
- Order summary
- Invoice
- Order receipt
Displayed information
The producer/provider information consists of the official name of the producer/provider company and its VAT number (if this information has been filled in SecuTix).
Without price breakdown
If the invoice producer/promoter has been set-up for a given product, the document will display the information about that contact. If the invoice producer/promoter hasn't been set-up, the document will display the information of the main producer/promoter.
As illustrated above, the VAT details display one line for each producer/provider. If an order contains several products concerning the same producer/provider but with different VAT rates, the line concerning that producer/provider will be split for each VAT rate.
With price breakdown
The document will display the information about the partner/provider assigned to each price component used by the product.
Getting started
Assign a producer/provider
Without price breakdown
Assign a main producer and/or an invoice producer as illustrated below:
The assignment of producers/providers to products already exists in previous releases and hasn't been modified during the development of the current feature.
With price breakdown
Assign a partner/provider to each price component as illustrated below:
You can define that the partner/provider is identical to the producer of the product. This will always be the case for the ticket base price and may be the case for other price components
Enable the display in the document template
Set the new flag of the used document template to true, as illustrated below:
Remarks
Enabling the flag above doesn't create any requirements on the set-up or on the orders created. For example:
- Assigning producers/providers to products or price components remains optional
- An order can still mix products with and without price breakdown
However, in order to guarantee an homogeneous layout of the generated document, it's recommended to assign producers/providers systematically when this feature is used.